Introduction

This Personal Information Collection Statement (this “ Statement”) is issued by Engineers Gate HK Limited (the “ Company”) and Engineers Gate Manager LP (together, “Engineers Gate”, “we”, “us” or “our”).

It explains how we collect, use and handle personal data about candidates applying for employment or internships with Engineers Gate in Hong Kong, in compliance with the Personal Data (Privacy) Ordinance (Cap. 486) (the “PDPO”).

Questions about this Statement or Engineers Gate’s personal data processing activities, or requests to exercise data access or correction rights, may be directed to privacy@eglp.com.

Personal Data Collected

Engineers Gate collects and processes the following categories of personal data relating to candidates for employment or internships (“you”):

1. Identification and Contact Information
   
   • Your name (including preferred names), date and place of birth; and
   • Your home and correspondence address, personal email addresses and phone numbers.
2. Right-to-Work and Immigration Information
   
   • Your nationality and immigration status, including any need for sponsorship or right-to-work documentation.
3. Recruitment and Assessment Information
   • Recruitment information, including your CV, cover letter, interview notes and related documentation, references, education, employment and compensation history;
   • Results of technical assessments, case studies, written exercises or trading simulations conducted as part of the selection process;
   • Personality or psychometric test assessments, where these are conducted;
   • Records of communications and correspondence between you, Engineers Gate, and any recruitment agency acting on your behalf; and
   • Information obtained from referees or publicly available professional sources (for example, LinkedIn or company websites).

   Engineers Gate uses video conferencing tools (such as Zoom or Microsoft Teams) for interviews, which may capture meeting details (e.g., time, date, participants, and technical identifiers). We do not record or retain any audio or video content from these sessions.

   
   
4. Background and Regulatory Checks
   • Results of background screening checks, including verification of employment and education history, identity, criminal background checks, sanctions, or financial integrity checks; and
   • Regulatory registration details and professional membership information.
5. Health Information for Reasonable Adjustments
   • Health and disability information you provide in connection with requests for reasonable adjustments during the recruitment process.
6. Systems and Operational Information
   • Information collected through recruitment platforms such as Greenhouse, including your application details, interview scheduling and communication history; and
   • Metadata or technical information automatically generated when you interact with online application systems (for example, login details, submission timestamps or IP address).

   We collect this information directly from you, through our systems, from our affiliates, and from third parties acting on our behalf such as recruitment agencies, referees, background-check providers and regulatory databases.

Purpose of Collection

We use your personal data for the following purposes:

• To assess your application, qualifications and suitability for employment;
• To communicate with you during the recruitment process, including arranging and conducting interviews;
• To verify the information you provide, including conducting background checks, reference checks and verifying professional qualifications;
• To ensure compliance with legal and regulatory obligations, including right-to-work and immigration requirements;
• To operate and maintain the security and integrity of our recruitment systems;
• To make reasonable adjustments for candidates who disclose a disability or health condition;
• To establish, exercise or defend legal claims; and
• To retain information for a reasonable period after the recruitment process to comply with legal obligations or to consider you for future opportunities, if appropriate.

Voluntary or Obligatory

It is obligatory for you to provide the personal data as applicable as described above. If you do not provide the required personal data, we may not be able to process your application, assess your suitability for employment, or comply with our legal and regulatory obligations.

Disclosure to Third Parties

We may share personal data with other entities within the Engineers Gate group for purposes including:

• the management and administration of our recruitment activities and group operations;
• coordinating global recruitment and decision-making;
• ensuring compliance with applicable laws, regulations and internal policies; and
• meeting contractual or regulatory obligations connected with the recruitment process.

Access to personal data within the group is restricted to authorized personnel who need it for the purposes described in this Statement and who are subject to confidentiality obligations.

We may also share personal data with third parties outside our corporate group, such as:

• recruitment agencies and executive search firms engaged to support our hiring processes;
• background screening and reference-checking providers;
• professional advisers, IT and communications providers, and other service providers who assist in operating our recruitment systems and processes (including Greenhouse);
• another entity in the event of a merger, acquisition or corporate restructuring;
• public authorities or regulators where disclosure is required by law or to establish, exercise or defend legal rights.

We do not sell personal data to any third party. All recipients are required to protect personal data and to use it only for the purposes described in this Statement.

International Transfers

Your personal data may be transferred to other entities within the Engineers Gate group and accessed by authorized personnel, as well as by certain third-party service providers located outside Hong Kong, for the purposes described in this Statement.

Engineers Gate maintains appropriate data security measures to protect personal data transferred from Hong Kong, including administrative, technical and physical safeguards designed to prevent unauthorised or accidental access, processing, erasure, loss or use of personal data.

Personal data may also be stored on servers or systems located outside Hong Kong and processed by individuals working for our affiliates or third-party service providers in other jurisdictions, including the United States.

Retention

• Personal data is retained for as long as necessary to fulfil the purposes described in this Statement or to meet legal and regulatory requirements.
• Candidate records are retained for the duration of the recruitment process and for a period afterwards, as required by law or regulation, or as necessary to establish, exercise or defend legal claims.
• Where permitted, we may retain your details for a limited period after the recruitment process to consider you for future opportunities, unless you ask us not to do so.
• Records may be retained for longer periods where necessary for legal, regulatory or audit purposes.
• Data may continue to be stored within secure archives or system backups where its retention is necessary for compliance, audit or security reasons.

Retention practices are reviewed periodically to ensure they remain appropriate and consistent with applicable laws and internal policies.

Your Rights

Under the PDPO, you have the legal rights to:

• Request access to the personal data we hold about you; and
• Request correction of your personal data if it is inaccurate.

You can exercise your rights by contacting us using the details set out in the “Contacting Us” section below.

Contacting Us

If you would like further information on the collection, use, disclosure, transfer or processing of your personal data or the exercise of any of the rights listed above, please address questions, comments and requests to privacy@eglp.com.

Changes to this Statement

We may update this Statement from time to time to reflect changes in our practices, legal requirements or operational needs. Candidates and recruitment agencies will be provided with the most recent version of this Statement.

Last updated: March 2026